Sophia University

Campus Life Direct Debit of Tuition and Other Fees

Direct Debit of Tuition and Other Fees

Starting from the 2023 academic year, tuition fees will be paid by direct debit every semester in principle.
If you have a bank account in Japan, please register for a transfer account using the link below.

Please note that this information will also be sent by mail starting in November 2022.
Please complete the necessary procedures when you receive the documents.

1. Method of account registration

Accounts are registered using the “Online Direct Debit Acceptance Service” (web-based and SMS version) offered by Mitsubishi UFJ Factors Limited. You will receive a URL for account registration on your smartphone via SMS (short message service), so make sure that your phone is ready to receive an SMS before registering.

Click here to Online Direct Debit Acceptance Service *language: Japanese only

2. Online Direct Debit Acceptance Service User Guide

Please refer to the following guide for information on how to complete the procedure.

Online Direct Debit Acceptance Service User Guide(1.05 MB)

3. Contact for inquiries regarding the operation of the Online Direct Debit Acceptance Service

Mitsubishi UFJ Factors Limited *Customer Center
Phone: 0120-171-222 (toll free), 9:00 to 17:00 (except weekends, holidays and Dec.30-Jan.3)
Direct debit and payment slip inquiry form: https://www.muf.bk.mufg.jp/info/general
Access the site using the above URL and enter the required items, including your email address.

4. If account cannot be registered using the Online Direct Debit Acceptance Service

If you cannot register your account using a smartphone, please download the direct debit application form (PDF file) and send it to the Academic Records Section of Center for Academic Affairs, Sophia University.
Application form should be sent to the following address:
7-1 Kioi-cho, Chiyoda-ku, Tokyo 102-8554, Japan.
Sophia University, Center for Academic Affairs (Academic Records Section, Tuition and Fees)

Application Form for Tuition Fee Payment by Direct Debit(91.44 KB)

How to Complete the Application Form for Tuition Fee Payment by Direct Debit(619.86 KB)

Q&A

Q. What is Direct Debit of Tuition and Other Fees?

A. This is a system whereby tuition fees are automatically deducted from your registered tuition transfer account on the transfer date set by the University. This eliminates the need for the person responsible for tuition fees (tuition fee transfer account holder) to go to the counter during financial institution business hours. The registered tuition transfer account will be used until graduation or completion of the course, unless a change is requested. The actual date of the Direct Debit varies from semester to semester. Please confirm the actual date of the Direct Debit in the tuition fee information document sent by Sophia University.

Q. Whose account should I register for tuition transfer?

A. Please register the account number from which tuition fees will actually be debited and the name of the account holder.
  The account holder does not have to be the student himself/herself.

Q.Is it possible to pay tuition fees for one year by direct debit?

A. If you pay by direct debit, the amount will be deducted from your account each semester.
 If you wish to make a lump-sum payment, please contact us (tuition and fees) and make the payment by bank transfer.

Q.I would like to change my bank account for Direct Debit of Tuitions.

A. Please re-register through the Online Direct Debit Acceptance Service and contact us (tuition and fees). Direct Debit will be made based on the latest information entered. (ONLY those registered two weeks prior to the transfer date will be processed.)

Q. How can I confirm that my tuition fees have been debited?

A. After the Direct Debit, "DF.ジヨウチガクヒ" will appear in the Abstract column of your passbook.

Q. What should I do if I am unable to transfer funds to my account due to insufficient balance or other reasons?

A. Please pay by bank transfer by the due date.
 For details, please refer to the tuition fee information sent by Sophia University.

Q.I am thinking of taking a leave of absence, but will my tuition be debited?

A. In principle, if you submit a request for leave of absence at least two weeks prior to the date of Direct Debit, no account transfer will be made. After the leave of absence is approved, a notice will be sent to the guarantor, so please pay the tuition fees by bank transfer. If you submit a request for leave of absence after the Direct Debit, and if the tuition is reduced and an overpayment arises, the amount will be refunded by bank transfer.

Q.I am considering withdrawing from University at the end of the previous semester, but will my tuition be debited?

A. If you wish to withdraw from University at the end of the previous semester and submit a withdrawal request at least 3 weeks prior to the date of Direct Debit, no transfer will be made. If the withdrawal request is submitted late and tuition fees for the current semester are paid by direct debit, the withdrawal date will be the last day of the current semester. In this case, please note that you cannot withdraw from University at the end of the previous semester and the tuition for the current semester will not be refunded. It is possible to take a leave of absence for the semester in question and withdraw from University on the last day of the semester.