Sophia University

Admissions After you Apply

Results, Matriculation, Credits, Visa and Housing

After you apply, decision on admission will be made based on screening of application materials.
You will find out the result and go about the entrance procedures once you win admission.

Notice of Results

Applicants can confirm their acceptance/rejection on "MyPage" via the on-line application portal from 10:00 a.m. (JST) on the results-notice date (see When and How to Apply ).

Note:

  • Sophia University will not disclose the results of an application by telephone, fax or e-mail.
  • Acceptance is valid only for the semester specified in the letter of acceptance.
  • No physical materials (including a letter of acceptance) will be sent to applicants from the Sophia Admissions Office.

Entrance Procedures

To secure admission, a newly admitted student must pay the fees listed below prior to university entrance and submit the necessary forms to the Sophia Admissions Office by the deadlines. (See When and How to Apply)

The process would be as follows:
1. Click "Entrance Procedures" on "My Page" to download the booklet of "Entrance Procedures."
Please read through all the information and follow the instructions in this booklet to secure admission.
2. Choose the program to start entering the required information and upload a face photo online.
3. Print out the designated documents (payment slip for payment in Japan, Student Record / Pledge).
4. Complete the payment of the fees and post mail the required documents by the matriculation deadline.

The fees due prior to University entrance include some items paid only once at the time of matriculation, tuition for the first semester, and other items which are the first installment of fees due each semester or year.

The exact amount of the fees will be notified to accepted students with a letter of acceptance. For your reference, payment information for the academic year 2020 is shown on Fees and Aids.


The fees due prior to university entrance 2020 for Science and Technology

Entrance Fee
200,000 (once at matriculation)
Tuition Fee
552,500 (per semester)
Semester Enrollment Fee
30,000 (per semester)
Education Enhancement Fee
190,000 (per semester)
Laboratory Fee 38,500 (per semester)
Premium for Personal Accident
Insurance for Students Pursuing Education and Reserch
2,650 yen (for a 4-year period)
1,400 yen (for a 2-year period)
Total fees for freshman
1,018,650
Total fees for transfer students
1,017,400

Note:

  • Tuition fee is revised annually based on the rate of inflation.
  • Education Enhancement Fee for the second semester on is 145,000 yen.
  • Laboratory fee is revised annually based on the rate of inflation.
  • The fees due prior to University entrance are not refundable. However, if a student notifies Sophia University of his/her intention not to attend by the appointed deadline, these fees, with the exception of the Entrance Fee and a handling charge, may be refunded. For details, please refer to the “Entrance Procedures” booklet.

Transfer of Credits and Residency Time

Students who have studied at other universities before entering Sophia University may be eligible to transfer credits and residency time with an approval from the department/university. There are two categories for transferring credits and residency.

A. Transfer of Credits and Residency Time for Students Admitted as Transfer Students:
As a general rule, a transfer student must have completed at least two years of university/college work as a regular student at another institution before entering Sophia. A transfer student may transfer a two-year period of time in residence at his/her previous university/college. The number of credits to be transferred should not exceed half of the required number of credits for graduation. Application for transfer of credits should be made within three months of entering Sophia University. The syllabus of each subject must be attached with the application.

B. Transfer of Credits Earned before Entering as a Freshman:
Students who have earned credits at another university before entering as a freshman may transfer up to 30 credits. Students using this system may transfer credits, but not residency time. Application for transfer of credits should be made within three months of entering Sophia University. The syllabus of each subject must be attached with the application.

Early Graduation

The Faculty has an early graduation system in place for students who wish to enroll in a master’s program offered by the university as their first priority and thereafter enroll in a doctoral program of the university. Early graduation refers to graduation for students who have spent three years or more at the university (excluding periods of leave of absence from the university) and fulfilled the prescribed procedures, and will graduate upon completion of their 3rd year (six semesters) or half of their 4th year (seven semesters).For the details of qualifications, please refer to the bulletin.

Visa Status and Housing

Visa Status
Students coming from abroad to study at Sophia University must have a college student status of residence or any other appropriate status of residence such as a diplomatic, official, or dependent status. A temporary visitor status is not acceptable. To qualify for a college student status of residence, a student is required to register for at least 4 regular courses (i.e., at least 10 hours of class time per week). Additional information concerning college student status of residence will be sent to each student after acceptance.

Housing
Sophia University has several off-campus dormitories and offers affiliated housing options. For more information, please refer to "Housing".

Request for Withdrwal

The refund policy will be notified in the booklet of entrance prcodure sent out to admitted students.

If you decide to withdraw, please use the form provided below.
Form of Request for Refund (PDF)(42.55 KB)
Form of Request for Refund (Word)(19.87 KB)