Sophia University

About Detailed Regulations of Harassment Consultants

Detailed Regulations of Harassment Consultants

Detailed Regulations of Harassment Consultants

Enacted April 1, 2003
Revised April 1, 2005 July 1, 2008
April 1, 2010 April 1, 2011
October 1, 2012 July 1, 2014
August 1, 2015

(Purpose)

Article 1

These Detailed Regulations prescribe, based on Article 10 of the Sophia School Corporation Regulations Concerning Prevention of Harassment (hereinafter, “Prevention Regulations”), necessary matters concerning harassment consultants.

(Duties)

Article 2

Harassment consultants shall handle the inquiries concerning harassment, requests for mediation, complaints, etc. in Sophia School Corporation (hereinafter, “the School Corporation”), which are made by those stipulated in Article 2 clause 2 of the Prevention Regulations, and shall explain solution measures, etc.

(Makeup)

Article 3

1. The specialist faculty and staff members listed in the following items shall serve as harassment consultants, being commissioned by the Chancellor.

(1) Faculty or staff members of the School Corporation and Sophia University: 6 persons

(2) Faculty or staff member of Sophia University Junior College Division: 1 person

(3) Faculty or staff member of Sophia School of Social Welfare: 1 person

(4) Faculty or staff member of Seibo Nursing School: 1 person

2. In addition to the persons listed in the preceding clause, the Chancellor shall be able to commission persons from on and off campus to serve as harassment consultants, including medical practitioners, counselors, attorneys and other specialists.

3. Harassment consultants shall not be able to serve concurrently as members of the Harassment Prevention Committee (hereinafter, “Prevention Committee”) or Harassment Investigation Committee (hereinafter, “Investigation Committee”).

(Term)

Article 4

Harassment consultants shall serve for a term of one year, and may be reappointed. Provided, however, that in special circumstances the term may be extended.

(Announcement of Harassment Consultants)

Article 5

The affiliation, name, and on-campus contact information of harassment consultants shall be made known inside the School Corporation.

(Training)

Article 6

Harassment consultants must have undergone the necessary education and training for fulfillment of their duties as prescribed in Article 2.

(Committee Meeting Attendance)

Article 7

1. Harassment consultants, when requested by the chair of a related committee, shall attend meetings of that committee and shall provide explanations of the consultation they conduct, etc.

2. Harassment consultants shall be able to seek the advice of outside experts and of the Prevention Committee Chair when deemed necessary.

(Confidentiality, Privacy Protection, and Respect for Human Rights)

Article 8

Harassment consultants shall maintain the confidentiality of all information learned in the course of their harassment consultation duties, shall protect the privacy of parties concerned, and shall respect their human rights.

(Amendment and Abolishment)

Article 9

Amendment and abolishment of these provisions shall be conducted in accordance with the procedures stipulated by the School Corporation, after seeking the advice of the Prevention Committee.

Supplementary Provisions

1. These Regulations are effective as of April 1, 2003.

2. These Regulations shall be reviewed one year after taking effect.

Supplementary Provision

These Regulations are revised effective April 1, 2005.

Supplementary Provision

These Regulations are revised effective July 1, 2008.

Supplementary Provision

These Regulations are revised effective April 1, 2010.

Supplementary Provision

These Regulations are revised effective April 1, 2011.

Supplementary Provision

These Regulations are revised effective October 1, 2012.

Supplementary Provision

These Regulations are revised effective July 1, 2014.

Supplementary Provision

These Regulations are revised effective August 1, 2015

Note: The English translation is provided for information. The original Japanese version remains the sole official version. If there is any discrepancy between the two versions, the Japanese original should take precedence.