Sophia University

About Detailed Regulations of the Harassment Prevention Committee

Detailed Regulations of the Harassment Prevention Committee

Detailed Regulations of the Harassment Prevention Committee

Enacted April 1, 2003
Revised April 1, 2004 April 1, 2005
     July 1, 2008 April 1, 2010
    April 1, 2011 October 1, 2012
    April 1, 2014 August 1, 2015

(Purpose)

Article 1

These Detailed Regulations prescribe, based on Article 9 of the Sophia School Corporation Regulations Concerning Prevention of Harassment (hereinafter, “Prevention Regulations”), matters concerning the Harassment Prevention Committee (hereinafter, “Prevention Committee”).

(Duties)

Article 2

The Prevention Committee shall have jurisdiction over all matters concerning the prevention of harassment in Sophia School Corporation (hereinafter, “the School Corporation”), and shall deliberate and decide the following matters.

(1) Proposing and implementing policy measures for preventing harassment

(2) Formulating, amending and abolishing regulations concerning harassment

(3) Drawing up guidelines

(4) Matters relating to harassment consultants

(5) Matters relating to harassment consulting, mediation, lodging of complaints, and investigation, and providing assistance to victims

(6) Other matters deemed necessary by the Chair.

(Prevention Committee Makeup)

Article 3

1. The Prevention Committee shall be made up of the members listed in the following items.

(1) Trustee for General Affairs

(2) Vice President for Student and General Affairs

(3) Director of Bureau of General Affairs

(4) Director of Bureau of Personnel Affairs

(5) Director of Bureau of Student Affairs

(6) Persons other than the above, appointed by the Chancellor (8 to 10 persons)

2. The committee members in item (6) of the preceding clause shall serve for a term of two years. Provided, however, that they are not precluded from being reappointed.

3. A committee member who is a concerned party in a case shall not be able to be involved in deliberations concerning that case. In such a case the Chancellor shall be able to appoint a member for that case.

(Prevention Committee Chair and Vice-Chair)

Article 4

1. The Trustee for General Affairs shall serve as the Chair of the Prevention Committee. The Chair shall convene and preside over Prevention Committee meetings. In case the Chair is unable to fulfill the duties, or is a concerned party in a case, the Vice-Chair of the Prevention Committee shall handle those duties in place of the Chair.

2. The Vice President for Student and General Affairs shall serve as the Vice-Chair of the Prevention Committee. In case the Vice-Chair is unable to fulfill the duties, or is a concerned party in a case, the duties shall be handled by the next in line, in a sequence decided in advance by the Chair of the Prevention Committee.

(Prevention Committee Proceedings)

Article 5

The Prevention Committee shall constitute a quorum when a majority of the members are present, matters shall be decided by consent of a majority of the members present, and tie votes shall be decided by the Chair.

(Advice of Experts)

Article 6

The Prevention Committee shall be able to seek the advice of experts outside the School Corporation when necessary.

(Secretariat)

Article 7

The Office of General Affairs, Bureau of General Affairs shall act as secretariat of the Prevention Committee.

(Amendment and Abolishment)

Article 8

Amendment and abolishment of these provisions shall be conducted in accordance with the procedures stipulated by the School Corporation, after seeking the advice of the Prevention Committee.

Supplementary Provisions

1. These regulations are effective as of April 1, 2003.

2. These Regulations shall be reviewed one year after taking effect.

Supplementary Provision

These regulations are revised effective April 1, 2004.

Supplementary Provision

These Regulations are revised effective April 1, 2005.

Supplementary Provision

These Regulations are revised effective April 1, 2008.

Supplementary Provision

These Regulations are revised effective April 1, 2010.

Supplementary Provision

These Regulations are revised effective April 1, 2011.

Supplementary Provision

These Regulations are revised effective October 1, 2012.

Supplementary Provision

These Regulations are revised effective April 1, 2014.

Supplementary Provision

These Regulations are revised effective August 1, 2015

Note: The English translation is provided for information. The original Japanese version remains the sole official version. If there is any discrepancy between the two versions, the Japanese original should take precedence.