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  4. Application Information for Exchange Students
  5. Application Materials
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Application Materials

Application Materials

Please read the following instructions for each item carefully before submitting the application documents to us.

General rules for submitting applications:

1) Application form and other prescribed forms are available only at the office in charge of exchange programs in our partner institutions. Applicants are required to submit their applications through the exchange program coordinator of their home institution.
2) Applicants should submit original documents ONLY. If original certificate (of language aptitude proof etc.) is unavailable, please submit a copy of the documents certified by home institution.
3) Documents printed in a language other than English or Japanese have to be translated into English or Japanese and certified by the home institution.
4) Application documents will not be returned. If an applicant withdraws from the exchange program, the application documents will be kept at Sophia for one year.
5) When filling out the documents, please either TYPE or use PEN.

Documents to be submitted:

4 photos (length 4cm x width 3cm)

(1) Application Form (Form Provided)
The applicant must specify the semester and the program for which he/she is applying.
The applicant should refer to the course information on the website when filling out the list of courses he/she intends to take at Sophia.

Course Information : http://www.sophia.ac.jp/eng/admissions/exchangeprograms/course_info

It is strongly recommended to take Japanese language course every semester. (The formal course registration will be made by the students after arriving in Japan.)

(2) Academic Purpose Essay
Generally, the essay should be about the applicant's reasons for wishing to study at Sophia, precise areas of intended study and how the study in Sophia relates to the applicant’s previous experience as well as future goals.

Note: Applicants to the Graduate Program in Global Studies should list all courses they wish to take, indicating for each the relevance to their degree of study in their home institution and their background for the course. This explanation is separate from the word count for the Academic Purpose Essay

For English-taught programs applicants, please write approximately 500 words in English
For Japanese-taught programs applicants, please write 800 to 1200 characters in Japanese.

(3) 4 Color Photos (length 4cm×width 3cm) *DO NOT STAPLE THE PHOTOS
*No edge, EXACT SIZE, in formal pose, clearness and no background scenery.
Color photocopies and computer printouts are NOT acceptable.

(Please write your name on the back of the photo.)
Attach 1 on the Application Form for Exchange Program and 1 on the Housing Application form.
Enclose 2 for Application for Certificate of Eligibility(for the visa) and the student ID card.

(4) Official Academic Transcript(s)
★UNDERGRADUATE programs applicants:
Provide latest official transcript(s) of all undergraduate level institutions attended.
★GRADUATE programs applicants:
Provide bachelor diploma copy with latest official transcript(s) of all previous undergraduate and graduate studies.

Transcripts must be ORIGINAL documents issued by the home institution. Student copies are NOT acceptable. Applicants must have completed at least one semester at their home institutions by the time of applying.

Applicants for spring entrance program: submit transcript including grades of previous spring semester.
Applicants for autumn entrance program: submit transcript including grades of previous autumn semester.

Notes:
a. Applicants are expected to have a Grade Point Average of B (3.0) or higher in the standard 4-level rating system (A, B, C, D). Those who do not fulfill the requirement will be rejected. For more information, see following website.
Qualifications: http://www.sophia.ac.jp/eng/admissions/exchangeprograms/application_info/qualification
b. A list of courses that you are taking at the time of application should be shown on the transcript(s). If not, please submit a separate list of courses in progress.
c. Explanations of the grading system used at the applicant’s home university should be attached to the transcript(s) by the applicant’s home institution.

(5) Two Letters of Recommendation (Form Provided)
Letters must be signed and completed by professors / lecturers who have taught the applicant an academic course at his/her home institution. Please make sure the signature is handwritten.

(6) Photocopy of Passport (and visa, if not coming on student visa)
Submit a photocopy of applicant’s passport personal information page. Renew passport if it will expire during the exchange period in Sophia.
If the applicant is not coming on a student visa, please submit a copy of relevant visa to enter and study in Japan.

(7) Housing Application Form (Form Provided)
ALL applicants must submit the housing application regardless of whether they wish to make accommodation arrangements through Sophia or not.
If applicants wish to make the accommodation arrangement through Sophia, they must fill out all pages and sign the promise.

(8) Certificate of Health (Form Provided)
All applicants should submit the Certificate of Health completed within 6 months, signed by a practicing physician and indicating that the applicant is physically fit to study abroad and do the required academic work. All items on the certificate must be filled out. Chest X-ray test is mandatory. Please indicate date of X-ray examination.

Note: applicants with special needs should consult the Center for Global Discovery in advance.

(9) English Aptitude Proof
REQUIRED for applicants from non-English-speaking institutions applying to Sophia’s English taught program.

Minimum score for each test are as following:
79 on TOEFL iBT / 550 on TOEFL ITP / 6.0 on IELTS(Academic) / 730 on TOEIC

Non-native English speakers who apply for the Graduate Program in Global Studies are expected to have a higher English ability. Applicants who cannot fulfill the following minimum language requirement will be denied the entrance into the program.
100 on TOEFL iBT / 600 on TOEFL ITP / 7.0 on IELTS(Academic) / 870 on TOEIC

(10) Japanese Language Aptitude Proof
Japanese Language Proficiency Test N1 level certificate(日本語能力試験N1)is required for non-native Japanese speakers applying to Japanese-taught undergraduate/ graduate programs.

Some Japanese-taught departments may accept students with JLPT N2 level. Please consult with the Center for Global Discovery if you wish to apply for programs taught in Japanese.

For details and overseas testing of the Japanese Language Proficiency Test, refer to: http://www.jlpt.jp/e/index.html

(11) Application for Certificate of Eligibility (submit ONLINE only)
Certificate of Eligibility is necessary for applicants who do not hold Japanese passport or other kinds of visa which covers the exchange period in Sophia.

Please ask home institution coordinator for the website URL in order to download the COE application form.

All items should be filled out carefully before the online submission.

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