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  4. Application Information for Exchange Students
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◇2017 Autumn Course Details ◇
Course #2401 "Essential grammar for meaningful communication in Japanese" <Basic>
Course #2402  "Establish confidence in Speaking Japanese ! "<Pre-Intermediate>
Course #2403  "Modern Japan in Modern Japanese" <Intermediate>
Course #2404  "Beginners’ Japanese:Learn to communicate in 8 weeks" <Beginners>
Course #2405  "Japanese for Faculty and Staff" <Pre-Intermediate>
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To apply
Why learn at Sophia University?
Contact Us (ONLY inquiry for EXTENSION PROGRAMS!)

Application Materials

Application Materials

Please read the following instructions for each item carefully before submitting the application documents to us.

General rules for submitting applications:

1) Application form and other prescribed forms are available only at the office in charge of exchange programs in Sophia’s partner institutions. Applicants are required to submit their applications through the exchange program coordinator of their home institution.
2) In principle, all application documents must be ORIGINAL (not copy). If original language certificate is unavailable, please submit a copy of the document certified (stamped or signed) by home institution.
3) Documents printed in a language other than English or Japanese have to be translated into English or Japanese and certified by the home institution.
4) Application documents will not be returned. If an applicant withdraws from the exchange program, the application documents will be kept at Sophia for one year.
5) When filling out the documents, please either TYPE or use PEN.

Documents to be Submitted:

(1) Application form (form provided)
(2) Academic purpose essay
(3) 4 color photographs (length 4cm × width 3cm *exact size)
(4) Official academic transcript(s) with list of courses you are currently enrolled in
(5) Two Letters of academic recommendation (form provided)
(6) Photo copy of your passport (and visa, if you have any)
(7) Housing Application Form (form provided)
(8) Certificate of Health (form provided)
(9) TOEFL / IELTS(Academic) / TOEIC official test report
(for ALL applicants from non-English-speaking institutions applying for English-taught program)
(10) JLPT official test report (For applicants to departments/ graduate programs taught in Japanese)
(11) Application for Certificate of Eligibility (*online submission)

Documents to be submitted:

4 photos (length 4cm x width 3cm)

(1) Application Form (Form Provided)

The applicant must specify the semester and the department/ graduate program for which he/she is applying.
The applicant should refer to the course information on the website when filling out the list of courses he/ she intends to take at Sophia. In principle, students should only choose courses offered by the department/ graduate programs he/ she intends to apply.

Course Information : http://www.sophia.ac.jp/eng/admissions/exchangeprograms/course_info

*Japanese language courses are not mandatory for exchange students.

(2) Academic Purpose Essay

Generally, the essay should be about the applicant's reasons for wishing to study at Sophia, precise areas of intended study at the departments/graduate program the applicant applies to and how the study in Sophia relates to the applicant’s previous experience as well as future goals.
Note: Applicants to the Graduate Program in Global Studies should list all courses they wish to take, indicating for each the relevance to their degree of study in their home institution and their background for the course. This explanation is separate from the word count for the Academic Purpose Essay.
For English-taught programs applicants, please write approximately 500 words in English
For Japanese-taught programs applicants, please write 800 to 1200 characters in Japanese.

(3) 4 Color Photos (length 4cm×width 3cm) *DO NOT STAPLE THE PHOTOS
*No edge; EXACT SIZE (length 4cm×width 3cm); of full front view with plain white background.
Color photocopies and computer printouts are NOT acceptable.
- Photographs must be printed on high quality photograph paper, and at high resolution.
*DO NOT STAPLE THE PHOTOS
Please write your name on the back of the photo.
Attach 1 on the Application Form for Exchange Program and 1 on the Housing Application form.
Enclose 2 for Application for Certificate of Eligibility (for the visa) and the student ID card.

(4) Official Academic Transcript(s)

1) Transcripts must be ORIGINAL documents issued by the home institution. Student copies are NOT acceptable. Applicants must have completed at least one semester at their home institutions by the time of applying.
2) Include the list of courses in progress if not printed on transcript.
3) Explanations of the grading system used at the applicant’s home university should be attached to the transcript(s) by the applicant’s home institution.

【UNDERGRADUATE programs applicants】
Provide latest official transcript(s) of all undergraduate level institutions attended.

【GRADUATE programs applicants】
Provide bachelor diploma copy with latest official transcript(s) of all previous undergraduate and graduate studies.
Applicants for spring semester entrance: submit transcript including grades of previous spring semester.
Applicants for autumn semester entrance: submit transcript including grades of previous autumn semester.

Note:
Applicants are expected to have a Grade Point Average of B (3.0) or higher in the standard 4-level rating system (A, B, C, D). Those who do not fulfill the requirement will be rejected. For more information, see following website.
Qualifications: http://www.sophia.ac.jp/eng/admissions/exchangeprograms/application_info/qualification

(5) Two Letters of Recommendation (Form Provided)

Letters must be signed and completed by professors / lecturers who have taught the applicant an academic course at his/her home institution. Please make sure the signature is handwritten, not typed.

(6) Photocopy of Passport (and visa, if not coming on student visa)
Submit a photocopy of applicant’s passport personal information page. Renew passport if it will expire during the exchange period at Sophia.
If the applicant is not coming on a student visa, please submit a copy of relevant visa to enter and study in Japan.

(7) Housing Application Form (Form Provided)
ALL applicants must submit the housing application regardless of whether they wish to make accommodation arrangements through Sophia or not.
If applicants wish to make the accommodation arrangement through Sophia, they must fill out all pages and sign the promise.

(8) Certificate of Health (Form Provided)

All applicants should submit the Certificate of Health completed within 6 months, signed by a practicing physician and indicating that the applicant is physically fit to study abroad and do the required academic work. All items on the certificate must be filled out.
*Chest X-ray test is mandatory. Please indicate date of X-ray examination.

*Note: applicants with special needs should consult the Center for Global Discovery in advance.

(9) English Aptitude Proof

REQUIRED for applicants from non-English-speaking institutions applying to Sophia’s English taught program.
Minimum score for each test are as following:
79 on TOEFL iBT / 550 on TOEFL ITP / 6.0 on IELTS(Academic) / 730 on TOEIC

Non-native English speakers who apply for the Graduate Program in Global Studies are expected to have a higher English ability. Applicants who cannot fulfill the following minimum language requirement will be denied the entrance into the program.

100 on TOEFL iBT / 600 on TOEFL ITP / 7.0 on IELTS(Academic) / 870 on TOEIC

*Test date of the certificate must be before the application deadline. If applicant’s test result is not released by the due date, submit a letter of explanation including the following:

- test date
-expected date of test result to be released

(10) Japanese Language Aptitude Proof

Japanese Language Proficiency Test N1 level certificate (日本語能力試験N1)is required for non-native Japanese speakers applying to Japanese-taught undergraduate/ graduate programs.

A very few number of Japanese-taught departments may accept students with JLPT N2 level or other certificates of your Japanese language skills. Applicants should consult in advance with the Center for Global Discovery through the international office at home university if he/she wishes to apply for department/graduate programs taught in Japanese.
For details and overseas testing of the Japanese Language Proficiency Test, refer to: http://www.jlpt.jp/e/index.html

(11) Application for Certificate of Eligibility (submit ONLINE only)

Certificate of Eligibility is necessary for applicants who do not hold Japanese passport or other kinds of visa which covers the exchange period in Sophia.

Please ask home institution coordinator for the website URL in order to download the COE application form.
All items should be filled out carefully before the online submission, making sure to read the instruction.

Contact:
Sophia University
Center for Global Discovery
7-1, Kioi-cho, Chiyoda-ku, Tokyo, Japan, 102-8554
tel:+81-3-3238-3521 / fax:+81-3-3238-3554
overseas@cl.sophia.ac.jp

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