(Purpose)

Article 1

These Regulations determine necessary items regarding the Harassment Consultants (hereinafter referred to as the Consultants)

according to Article 9 of the Sophia School Corporation Code for Preventing Harassment (hereinafter referred to as the Prevention Code).

(Responsibilities)

Article 2

The Consultants shall offer consultation services related to harassment at the Sophia School Corporation (hereinafter referred to as the Corporation) to those persons stated in paragraph 1, Article 3 of the Prevention Code.

(Members)

Article 3

Consultants are full-time faculty and staff members as described below and are appointed by the Chancellor.

(1)Faculty or staff members of Sophia Corporation and Sophia University: 5persons

(2)Faculty or staff member of Sophia Junior College: 1 person

(3)Faculty or staff member of Sophia School of Social Welfare: 1 person

2. In addition to those specified in the preceding paragraph, the Chancellor may appoint doctors and professional counselors who may or may not be members of the Corporation as Consultants.

3. The Consultants shall not assume any other posts on the Harassment Prevention Committee (hereinafter referred to as the Prevention Committee) and Harassment Investigation Committee (hereinafter referred to as the Investigation Committee).

(Term)

Article 4

The term of the Consultants shall be one year and they may be reappointed after the completion of the term. However, under special circumstances, the term can be extended.

(Publicizing of Consultants)

Article 5

The Corporation shall publicize the names and the affiliation of the Consultants and their on-campus contact details.

(Training)

Article 6

The Consultants must have completed necessary educational training.

(Consulting Offices)

Article 7

Request for consultation will be accepted at the following sections:

(1)University

Center for Academic Affairs, Center for Student Affairs, Health Center,Office of Personnel Services and Welfare Facilities

(2)Sophia Junior College－Office of Sophia Junior College

(3)Sophia School of Social Welfare－Office of Sophia School of Social Welfare

(Consultation)

Article 8

The Consultant reports the particulars of the case to the Harassment Prevention Committee (hereinafter referred to as the Prevention Committee) in a given written form, with the consent of the person seeking consultation.

2. The Consultant reports to the Prevention Committee in writing when the person seeking consultation wishes to have resolution by discussing the matter between those involved in the case.

3. When a case remains unresolved after the consultation, the Consultant files a complaint report to the Prevention Committee in writing, if it is the wish of the person seeking consultation. However, in an emergency, the Consultant can request investigation to the Prevention Committee without the complaint report from the person seeking consultation.

(Committee Attendance)

Article 9

The Consultants, when requested by the Chairperson of the related Committees, shall attend the Committees to give explanations on the matters related to the consultation.

2. The Consultant may seek the opinions of outside professionals or the Chairperson of Prevention Committee when necessary.

(Secretariat)

Article 10

The Office of Personnel Services and Welfare Facilities, Bureau of Personnel Affairs, shall arrange interviews between the person seeking consultation and the Consultant, if the person seeking consultation is a faculty or staff member, and the Center for Student Affairs, Bureau of Student Affairs, if the person seeking consultation is a student.

2.All records of the consultations shall be kept in strict confidence by the Secretariat of the Prevention Committee.

(Protection of Privacy and Confidentiality)

Article 11

The Consultants shall keep all information related to the consultation in strict confidence and shall protect the privacy and human rights of those involved.

(Revising or Abolishing the Regulations)

Article 12

The Regulations shall be revised or abolished in accordance with the procedures set forth by the Corporation, after deliberation by the Prevention Committee.

Supplement

1.These Regulations will be enacted as of April 1, 2003.

2.These Regulations will be reviewed after one year.

Supplement

These Regulations are revised and will be enacted as of April 1, 2005.

Supplement

These Regulations are revised and will be enacted as of July 1, 2008.

Supplement

These Regulations are revised and will be enacted as of April 1, 2010.