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  5. Sophia School Corporation Regulations Concerning Prevention of Harassment
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Aiming for a campus without harassment
Definition of Harassment
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Sophia School Corporation Regulations Concerning Prevention of Harassment
Detailed Regulations of the Harassment Prevention Committee
Detailed Regulations of Harassment Consultants
Detailed Regulations on Harassment Consulting and Investigation Procedures
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Sophia School Corporation Regulations Concerning Prevention of Harassment

Sophia School Corporation Regulations Concerning Prevention of Harassment

Enacted April 1, 2003
Revised April 1, 2005 April 1, 2010
April 1, 2011 October 1, 2012
August 1, 2015

(Purpose)

Article 1

The purpose of these Regulations is to ensure that Sophia School Corporation (hereinafter, “the School Corporation”) respects the individuality of all its constituent members, recognizes that harassment results in infringement of human rights, prevents harassment, guarantees that education, research, study, student life, and work take place in an equitable and safe environment, and also that it eliminates harassment when it occurs and comes to the aid of victims, etc.

(Definitions of Terms)

Article 2

1. “Harassment” in these Regulations shall mean behavior to which any of the following applies.

(1) Sexual harassment: In the education, research, study, student life, and work environment, any unwelcome sexually charged words or conduct, or words or conduct arising out of gender discrimination that give another person an advantage in education, research, study, student life, or work, or that give a disadvantage or cause notable discomfort to another person.

(2) Academic harassment: Words or conduct toward another instructor or student that take advantage of a power relationship, hierarchical relationship, or superior standing in education and research and that are inappropriate in research, education, or work.

(3) Power harassment: Words or conduct toward other school personnel that take unfair advantage of the standing or privileges of faculty or staff members in the workplace and that are inappropriate in the workplace.

2. “Faculty or staff members and students” in these Regulations shall mean the persons listed in the following items.

(1) Faculty or staff members employed by the School Corporation in any form

(2) Enrolled students, exchange students, credited auditors, auditing students, and research students in schools of the School Corporation

(3) Persons attending extension programs held by schools of the School Corporation

(4) Staff, guest faculty members, guest researchers, joint researchers, special researchers, exchange professors, etc. in affiliated research institutions and centers, etc.

(Applicable Scope)

Article 3

These Regulations shall apply to harassment committed by or suffered by faculty or staff members and students. So long as the harassment is related to the School Corporation, it is applicable whether taking place on or off campus, in curricular or extracurricular activities, or during or outside working hours.

(Prohibition and Awareness Raising)

Article 4

The School Corporation shall prohibit harassment of any kind, and shall carry out awareness-raising efforts for faculty or staff members and students toward its prevention.

(Guidelines)

Article 5

The School Corporation shall, to carry out the purpose of these Regulations, formulate guidelines and make them known to all faculty or staff members and students of the schools established by the School Corporation.

(Responsibilities of Chancellor and Heads of Schools)

Article 6

The Chancellor and the heads of schools established by the School Corporation shall endeavor to prevent and eliminate harassment that may hinder the education, research, studies, student life, and work of faculty or staff members and students; and in case harassment occurs, they shall take prompt and appropriate measures based on these Regulations and related rules and regulations.

(Responsibilities of Supervisors)

Article 7

Those persons in a position as supervisors of faculty or staff members shall, in order to ensure a favorable campus environment and work environment, endeavor to prevent and eliminate harassment by providing guidance, etc. in the performance of their everyday duties; and in case harassment occurs, they shall deal with it promptly and appropriately.

(Responsibilities of Faculty or Staff Members and Students)

Article 8

Faculty or staff members and students shall observe the regulations concerning harassment stipulated by the School Corporation and shall not engage in harassment.

(Prevention Committee)

Article 9

1. The School Corporation shall establish a Harassment Prevention Committee (hereinafter, “Prevention Committee”) under the Chancellor to prevent harassment, investigate cases of harassment, solve harassment problems and implement measures to assist the victims, and to deliberate and decide matters relating to harassment consultants and other matters.

2. Detailed Regulations of the Harassment Prevention Committee shall be drawn up regarding the Prevention Committee.

(Establishment of Consultation Service)

Article 10

1. The School Corporation shall establish a consultation service to handle inquiries, requests for mediation, and complaints concerning harassment from faculty or staff members and students (hereinafter, “consultations”) and shall appoint harassment consultants.

2. Faculty or staff members and students shall be able to enter consultations regarding harassment by contacting the consultation service or harassment consultants.

3. Detailed Regulations of Harassment Consultants shall be drawn up stipulating the necessary matters concerning the consultation service and duties of harassment consultants, etc.

4. Detailed Regulations on Harassment Consulting and Investigation Procedures shall be drawn up stipulating necessary matters concerning consultation procedures, etc.

(Privacy Protection and Confidentiality Obligation)

Article 11

Faculty or staff members involved in consultations on harassment cases shall maintain the confidentiality of all information concerning the cases learned in the course of their duties, shall protect the privacy of parties concerned, and shall respect their human rights.

(Prohibition of Disadvantageous Treatment)

Article 12

1. No faculty or staff members and students shall engage in reprisal, obstruction, spreading of rumors or other disadvantageous treatment of persons based on their having been involved in harassment prevention, such as by making consultations on harassment or cooperating in investigations.

2. Prevention Committee members, harassment consultants, and other related faculty or staff members shall not, without the permission of a person who has been in consultation or made a complaint, notify the accused that a consultation or complaint was made.

(Prohibition of False Complaints and Testimony)

Article 13

False complaints or testimony out of malice shall not be made in any phase during investigation of a harassment case. In case such conduct comes to light, the School Corporation shall take necessary measures.

(Amendment and Abolishment of Regulations)

Article 14

Amendment and abolishment of these provisions shall be conducted in accordance with the procedures stipulated by the School Corporation, after seeking the advice of the Prevention Committee.

Supplementary Provisions

1. These Regulations are effective as of April 1, 2003.

2. These Regulations and the Guidelines for Preventing Harassment shall be reviewed one year after taking effect.

Supplementary Provision

These Regulations are revised effective April 1, 2005.

Supplementary Provision

These Regulations are revised effective April 1, 2010.

Supplementary Provision

These Regulations are revised effective April 1, 2011.

Supplementary Provision

These Regulations are revised effective October 1, 2012.

Supplementary Provision

These Regulations are revised effective August 1, 2015

Note: The English translation is provided for information. The original Japanese version remains the sole official version. If there is any discrepancy between the two versions, the Japanese original should take precedence.

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