The steps to be taken for resolving harassment cases| Sophia University Official Website

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Guidelines for Preventing Harassment: Basic Policy concerning Harassment; Definition of Harassment; Activities to increase awareness of harassment and its prevention; The scope of the application of the Guidelines; Consulting; The process to reach a solution; Points to be noted about harassment; Regulations, committees and the rules on harassment

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The steps to be taken for resolving harassment cases

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All those concerned in solving the cases shall protect the privacy of the persons involved and keep all matters in strict confidence.

The complainant and all those concerned shall not be put at a disadvantage for reporting harassment and cooperating in the investigation of harassment.

False reports and testimony relating in any way to harassment shall be prohibited. Anyone making a false report or giving false testimony shall be punished.

To seek consultation, you may visit the consulting offices or personally contact the Consultant by calling in advance for an appointment. You may choose the Consultant you wish to see and arrange for a most preferable form of consultation.

At the consulting office you will be informed of all procedures and given advice as to which Consultant to talk with. If you have already made up your mind which Consultant you wish to see, you may ask the office to arrange an appointment with the Consultant. You will be notified of the appointment date within three days (not including Saturdays, Sundays, national holidays, and days on which offices are closed).

Besides the Consultants, if you wish to see a female physician or psychiatrist, please make an appointment at the Health Center (Nurse: Sakurai) in advance as the physicians are not on full-time service at the Health Center.

If you wish to remain anonymous, do not visit the consulting office but contact a Consultant personally.

If the complainant wishes to talk with a Consultant of the opposite sex, or if the complainant consults on three or more occasions on one case of harassment, two Consultants will be appointed to address the case.

The Consultant will help to find a solution for the case by interviewing the complainant.

If the problem cannot be resolved by consultation, a request can be made to the Prevention Committee to arrange a discussion between the complainant and the accused or a complaint can be filed to the Prevention Committee.

When a complaint is filed, a fair investigation will be conducted to confirm the facts.

Once the facts are confirmed, appropriate measures will be taken to assist the victim and punish the harasser.

Should there be any annoying behavior by the complainant against the Consultant, the Consultant may refuse to undertake or cease to provide the service.